To book travel and accommodation for conferences, use World Travel/Concur, Yale's platform for business travel. See here for more information. You can log into the Concur website here.

There is a training in Workday called "Booking Federally Sponsored Travel with World Travel" that you should complete in order to understand the restrictions on booking travel when using federal funds.

You have a few options when it comes to airports:

  • Bradley International Airport (BDL) in Hartford, CT: drive/Uber
  • Newark International Airport (EWR) in Newark, NJ: direct Amtrak train from New Haven
  • John F. Kennedy Airport (JFK) in Queens, NYC: Amtrak to LIRR or E train to AirTrain
  • LaGuardia Airport (LGA) in Queens, NYC: Metro-North to Harlem-125th Street, then Uber or M60+ bus

The three NYC airports (including EWR) are generally far cheaper and better connected. The direct Amtrak train from New Haven to Newark/EWR makes that the most convenient option. You can book Amtrak tickets in Concur (you should book them in advance) or use the TrainTime App to buy Metro-North/LIRR tickets (less important to buy in advance).

Update 6/14: booking travel will need to be done with admin assistance. Contact Liz (elizabeth.wallack@yale.edu) and she'll help you out. If the previous instruction is out of date, please update it.

Paying for registration and abstract submission

Flights, hotels, and trains go through Concur as above, but some conference costs don't fit that system. Registration and abstract submission usually have to be done through your own account on the conference's website. SfN is the classic example: you submit the abstract, enter authors and topics, link your group to the rest of the lab, and pay registration, all from your personal SfN account.

You have three options here:

  • Lab Purchasing card. Speak with Dan about using the lab card. It can be used for conference/regsitration purchases, but it must remain with Dan (i.e. don't take it anywhere or save the card information).
  • Department Purchasing card. Reach out to Liz (elizabeth.wallack@yale.edu) and she'll coordinate its use for your specific registration or submission. The card can't be used to book travel, but it can also be used for registration-type purchases.
  • Your own card, then reimbursement. Alternatively, pay with your personal credit card and submit for reimbursement, also through Liz (elizabeth.wallack@yale.edu).

Whichever option you choose, check in with me first so we know what's being spent against the lab. You may be asked for additional information before the purchase is approved. The department requests the following info if you are presenting a poster at a conference:

  • Business Purpose (e.g. "SfN 2026 membership purchase, abstract submission fee")
  • Dates (e.g. November 14th - November 18th)
  • Location (e.g Washington D.C.)
  • Talk Title (name of your poster or presentation)
  • Receipts (ensure you are forwarding any eReceipts or scanning any physical receipts you get, for confirmation of purchase)