To book travel and accommodation for conferences, use World Travel/Concur, Yale's platform for business travel. See here for more information. You can log into the Concur website here.
There is a training in Workday called "Booking Federally Sponsored Travel with World Travel" that you should complete in order to understand the restrictions on booking travel when using federal funds.
You have a few options when it comes to airports:
- Bradley International Airport (BDL) in Hartford, CT: drive/Uber
- Newark International Airport (EWR) in Newark, NJ: direct Amtrak train from New Haven
- John F. Kennedy Airport (JFK) in Queens, NYC: Amtrak to LIRR or E train to AirTrain
- LaGuardia Airport (LGA) in Queens, NYC: Metro-North to Harlem-125th Street, then Uber or M60+ bus
The three NYC airports (including EWR) are generally far cheaper and better connected. The direct Amtrak train from New Haven to Newark/EWR makes that the most convenient option. You can book Amtrak tickets in Concur (you should book them in advance) or use the TrainTime App to buy Metro-North/LIRR tickets (less important to buy in advance).
To navigate the MTA (NYC's public transit system) use Google Maps or e.g. CityMapper for real-time arrival info. The MTA has tap-to-pay terminals, so you can purchase a ticket on-site using your card or phone.